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Terms and Conditions

Payment schedule

Application deadline for Summer 2010 is February 15, 2010.  Selection is competitive therefore make certain you adhere to deadlines.

There is an application fee of US$100 (which will be applied to the program cost) due with the completed on-line application form to secure the candidate's space.This fee is non-refundable once accepted to the program.

Applicants will be notified within 5 days of their acceptance into the ESAC program.  The full payment will be due on March 15, 2010 or 10 days after the application is accepted if applying after this date.

Remaining balance of US$3,590 (or US$4,190 with optional excursion to Berlin) is due on March 15, 2010 or, if applying after this date, 10 days after the application is accepted.

ESAC accepts checks, money orders, cashier's checks, money transfers and credit cards through PayPal (where available, additional 3% PayPal processing fee may apply). Please ensure the correct amounts are included. If you require alternative payment plans please contact us at esac@goesac.com

Refund Policy and Schedule

The refund policy as outlined below will be strictly adhered to in order to ensure consistency and fairness.

• If you decide to withdraw from a program, you must notify ESAC immediately in writing (esac@goesac.com).
• $100 application fee is NON-REFUNDABLE if you are accepted to the program.
• The application fee of $100 will be refunded only if a candidate is not accepted to the program by ESAC.
• If you withdraw before March 15, ESAC will refund all but the $100 deposit.
• If you withdraw between March 15 - May 6, ESAC will refund 75% of the program fee.
• If you withdraw between May 7 - May 22, ESAC will refund 50% of the program fee.
• If you withdraw after May 22, none of the program fee will be refunded.
• If you require visa and the visa application is denied by the Czech Embassy, ESAC will refund program fee upon receiving proof of visa denial.

ESAC recommends that all study abroad students consider trip cancellation insurance to cover items such as program fees, airline tickets, and travel-related costs in the unlikely event of a withdrawal from a program. Many travel insurance companies exist and each one has their own terms and exclusions. Some offer "cancel for any reason" supplements and might be of particular interest. (Please be aware that this type of coverage often requires that you purchase the coverage within 15 days of the initial deposit.) Even though ESAC does not endorse or recommend any insurance carrier, we have become aware of the following carriers that you might want to research for yourself.

• Travelex: http://www.travelex-insurance.com
• Travel Guard: http://www.travelguard.com/travelinsurance/
• Global Alert: https://www.etravelinsurancecentral.com/globalalert/
• Travel Safe: http://www.travelsafe.com/

Health Insurance

There is a mandatory health insurance policy that is required for All American students participating in this program. Students of other nationalities should be sure to check that they are covered in the event of illness in the destination cities. American students will register with Cultural Insurance Services International at http://www.culturalinsurance.com/ The cost of this policy is approximately US$45 and it covers all treatment with reimbursement for medical expenses including medication, fully automated claim payment system, air evacuation in the event of serious injury, and US$10,000 life insurance payment to a selected beneficiary in the event of death. Students will be required to show evidence of this policy to ESAC prior to departure. Students failing to obtain this policy will not be allowed to participate in the program or live in the housing until they have secured this insurance. Parents and participants will be required to sign a waiver of liability in the event of great bodily harm or death due to unforeseen circumstances. Other nationalities should secure travel health insurance through a private insurance company if needed.

Flight disclaimer

ESAC reserves the right to change program dates or cancel sessions due to unforeseen circumstances. Participants should not purchase their airline tickets until 45 days out from the starting date of the Prague program. In the event a program date will be changed or cancelled, ESAC will notify all candidates immediately. ESAC will not be liable for unused tickets from a canceled program.

All non-US and non-EU passport holders are responsible to check their visa requirements and restrictions. You are responsible to ensure that you have legal permisson to stay in Schengen countries for the duration of your intended stay. If student needs visa to travel to Prague ESAC will issue required visa support documents (Invitation letter, Proof of accommodation) only after student is accepted to the program and has paid at least 50% of the program fee. If the visa is denied ESAC will refund the program fee upon receiving the proof of visa denial.