Terms and conditions

Payment schedule

Application deadline for the upcoming Summer program is March 15. Selection is competitive therefore make certain you adhere to deadlines.

There is an application fee of US$200 (which will be applied to the program cost) due with the completed on-line application form to secure the candidate’s space.This fee is non-refundable once accepted to the program.

Applicants will be notified within 5 days of their acceptance into the ESAC program.

The full payment will be due on March 15 or 10 days after the application is accepted if applying after this date. Late payment fee is $50.

ESAC accepts checks, money orders, cashier’s checks, money transfers and credit cards through PayPal (where available, additional 3% PayPal processing fee may apply). Please ensure the correct amounts are included. Make checks payable to European Study Abroad Center. If you require alternative payment plans please contact us at esac@goesac.com

Refund Policy and Schedule

The refund policy as outlined below will be strictly adhered to in order to ensure consistency and fairness.

• If you decide to withdraw from a program, you must notify ESAC immediately in writing (esac@goesac.com).
• $200 application fee is NON-REFUNDABLE if you are accepted to the program.
• The application fee of $200 will be refunded only if a candidate is not accepted to the program by ESAC.
• If you withdraw before March 15, ESAC will refund all but the $200 application fee.
• If you withdraw between March 15 – May 15, ESAC will refund 50% of the program fee.
• If you withdraw after May 15, none of the program fee will be refunded.
• If you require visa and the visa application is denied by the Embassy, ESAC will refund program fee, excluding the $200 application fee, upon receiving proof of visa denial.

ESAC recommends that all study abroad students consider trip cancellation insurance to cover items such as program fees, airline tickets, and travel-related costs in the unlikely event of a withdrawal from a program. Many travel insurance companies exist and each one has their own terms and exclusions. Some offer “cancel for any reason” supplements and might be of particular interest. (Please be aware that this type of coverage often requires that you purchase the coverage within 15 days of the initial deposit.) Even though ESAC does not endorse or recommend any insurance carrier, we have become aware of the following carriers that you might want to research for yourself.

• Travelex: http://www.travelex-insurance.com
• Travel Guard: http://www.travelguard.com/travelinsurance/
• Global Alert: https://www.etravelinsurancecentral.com/globalalert/
• Travel Safe: http://www.travelsafe.com/

Health Insurance

Comprehensive travel insurance policy through iNext is included in the cost of the program for all students. This policy has no deductible. Find more details on iNext policy.

Travel insurance

All students are strongly encouraged to purchase travel insurance for the Program dates to be covered for personal property theft, personal liability or identity theft while participating in the Program. ESAC is not liable for any theft. Example of such insurance is CISI Personal Property and Liability insurance.

Flight disclaimer

ESAC reserves the right to change program dates or cancel sessions due to unforeseen circumstances. Participants should not purchase their airline tickets until 45 days out from the starting date of the program. In the event a program date will be changed or canceled, ESAC will notify all candidates immediately. ESAC will not be liable for unused tickets from a canceled program.

Transcript fee

Upon the successful completion of the program the first transcript is issued and mailed for free. All subsequent transcripts are issued for $35 fee. Please contact ESAC to request additional transcripts.

Class change fee

All class changes after March 15 require $150 change fee.

Late fees

Participation agreement and Supplemental information forms (including photo) are due by March 15 or 10 days after being accepted into the program if applying after March 15. The late submission fee is $50.
The late payment fee is $50.

Visas

All non-US and non-EU passport holders are responsible to check their visa requirements and restrictions. You are responsible to ensure that you have legal permission to stay in Schengen countries for the duration of your intended stay. If student needs visa to travel to Prague, ESAC will issue required visa support documents (Invitation letter, Proof of accommodation) only after student is accepted to the program and has paid at least 50% of the program fee. If the visa is denied ESAC will refund the program fee,  excluding the application fee, upon receiving the proof of visa denial.